Management Assistant, FT, 3 maanden, met optie tot verlenging (vervuld)

Executive Assistant @ PA Online

Management Assistant, FT, 3 maanden, met optie tot verlenging, Den Haag (vervuld)

In samenwerking met een bevriende relatie zoeken wij met spoed een Management Assistant, FT, 3 maanden, met optie tot verlenging, Den Haag

Start datum: z.s.m.
Duur: 3 maanden met optie tot verlengen
Uren: 40
Bijzonderheden: Graag CV’s in het Engels aanleveren.
Gesprekken vinden plaats op woensdag 29/08 en donderdag 30/08. Graag aangeven of je dan op gesprek kan gaan.

Werkzaamheden:

– Manage calendar of managers, prioritizing and resolving bottlenecks. Maintaining a balance between scheduled meetings and preparation time.
– Ensure effective organisation by reviewing and prioritising incoming communication (correspondence and emails) and follow up as required. Screen telephone calls, and handle to appropriate priority, maintaining an excellent standard of communication.
– Schedule conference calls, meetings and required facilities. Prepare reports, correspondence, presentations.
– Prepare committee papers, agendas and minutes to meet deadlines. Attend Business Committee and other meetings as required to take minutes. Follow-up on decisions and action recording.
– Arrange travel arrangements, administering tickets, reservations, currency and expenses on behalf of the manager (and, when necessary, the team.) Prepare personal expenses for the manager (and manage expenses for the team.)
– Organise and co-ordinate meetings and events for the manager, and, where necessary the Team. This would include oversight of equipment and facilities, as well as distribution/collation of relevant papers.
– Manage and control the manager’s filing system. Retrieve information from throughout the organisation as required.
– In addition to the duties and responsibilities listed, the job holder may be required to perform other duties assigned by his/her manager from time to time so long as such duties are within the scope and ability of the job holder.
– Provide cover for assistant

Vereiste skills:

– Educated at Bachelor degree or least to MBO level.
– High levels of competence of MS Office; Word, Excel, PowerPoint and Outlook.
– At least three years experience in executive secretarial positions within an international environment.
– Excellent communication, team and interpersonal skills, with proven ability to interact professionally with people at all levels. Confident, self-assured, assertive, and friendly.
– Fluent in English

Core capabilities:

• Communication
• Customer Focus
• Planning, Organization and Accountability
• Teamwork

Ben jij degene die wij zoeken?

Zo ja, reageer dan direct! Je uitgebreide c.v. in het Engels (!) met foto en gedane werkzaamheden zien wij graag per direct tegemoet via ons inschrijfformulier.